Rules for all Festival and Food Vendors


 Noho Pride Event held at the 3 County Fairgrounds, 54 Fair Street, Northampton, MA 01060 (413-584-2237)


  • Every booth must be tented with your own 10x10 tent.
  • Only 10x10 tents allowed - nothing larger.
  • TENT STAKE REQUIREMENTS: All stakes must be less than 2 feet.
  • You must provide and assemble your own tent.
  • Booth locations will be assigned by Noho Pride staff.
  • You must tell us exactly what you are selling so we can make every attempt to space you apart from vendors of similar wares.
  • Noho Pride has the right to limit the number of vendors selling the same wares.


All festival vendors must be off the fairgrounds premises by 6:00pm. NO EXCEPTIONS.


ONLY Sponsors and festival vendors who purchased a booth space will be allowed to hand out flyers, cards, newspapers or paraphernalia of any kind on the fairgrounds during the Pride event.  You may only vend from your assigned booth space.  You MAY NOT vend from carts, wagons, etc. outside of your assigned booth space.

Extra tables and\or chairs MUST be ordered when booth fees are paid, submitted and accepted. No extra tables and\or chairs will be available on day of event unless previously ordered.

CHECK IN: 

Enter fairgrounds at the Old Ferry Road entrance, Gate 5.  There will be ONE check-in area which every vendor will be expected to visit upon arrival at the site. Please do not go to the vendor area without checking in first.  Upon arrival, you will be directed to your assigned booth space where you can unload your supplies.  As we have many people to unload in a very short time, you will be asked to unload very quickly and then move your car immediately.

SET UP:  

Set up will begin at 7:30 AM, with the expectation that all vendor booths will be ready by 11:00 AM. Please do not arrive before 7:30 AM or after 11:00AM.  You will not be allowed access to the site.  NO EXCEPTIONS.
 
PARKING: 

Exit fairgrounds at the Fair Street exit.  ​ When your booth set up is complete, you will be directed to exit toward Fair Street to Free parking in a designated Vendor parking area.

BOOTH ASSIGNMENTS: 

You will receive your booth assignment upon check-in.  All assignments are final. 

NON-PROFIT VENDORS:  

Materials on your table or handed out MUST be for your registered non-profit organization only. Vendors handing out materials not directly related to their non-profit organization may be asked to remove the materials and may not be allowed to return in the future. Selling of any kind is NOT Permitted for Non-Profits. You must pay the appropriate For Profit booth fee to sell wares. 

FOOD VENDORS: 

It is your responsibility to obtain the proper permits to participate in the festival: Northampton Health Department (413-587-1215) and if using propane, the City of Northampton Fire Department (413-587-1039).  Food vendors must be set up by noon on Friday, May 1st for inspections.  Food vendors who are not set up by noon on Friday, May 1st and/or have not obtained the proper permits will not be allowed to participate and will not be refunded.


ATTENTION FOOD VENDORS: If you have a grill or fryer you MUST have the Ansel fire suppressant equipment.
ELECTRICAL_PROPANE_TENT_REQUIREMENTS
For more information, contact 3 County Fairgrounds (413-584-2237).

BREAKDOWN: 

The Pride event ends at 5:00pm.  Please DO NOT break down before 5:00pm or unless otherwise instructed by a Pride volunteer.  Vendors who do so may be asked not to return next year. Once the public has left the site, you may bring your vehicle back to the vendor booth area for loading at approximately 5:30pm.  Please breakdown provided tables and chairs and leave them in the booth.

TRASH: 

Vendors are responsible for cleaning up the trash in their booth.  Do not leave flyers, newspapers, or any other samples/materials at your booth when you leave.  Vendors who do not follow these requirements will not be asked to return next year.

ACCURACY DISCLAIMER:

If you listed products or services on your application and you are selling OTHER\ADDITIONAL items or services, we reserve the right to ask you to stop or not sell that item.

WEATHER: 

The Noho Pride LGBTQIA+ Parade and Festival is a rain or shine event.  There is no rain date and no refunds for poor weather conditions.

VOLUNTEERS:
Our volunteers are invaluable and quite frankly, we would not be able to produce this event for the community without them.  We need volunteers, therefore if you or someone you know is interested in volunteering for a couple of hours on Pride Day, please submit a volunteer form HERE .

Email any questions to our Volunteer Coordinator at Volunteers@nohopride.org